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~PROVIDERS DAY OUT~
~PROVIDERS DAY OUT~
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12-01-2004 1st.Indiana Childcare Association Meeting
The meeting was called to order: 7:30 pm.
Mr. Steve Johnson asked everyone in attendance to introduce themselves. He then gave an introduction into his purpose in helping to start the state association. He also told everyone a little about himself and his previous background in organizing other associations. There have been over 25 organizations he’s helped develop which are still functioning.
He asked that to accomplish much that we respect each other in words and actions. One step in doing this is to be prompt to meetings and to focus on the development of the Association, and completing the Agenda at each meeting. He assured the group that with the strength of even a portion of the 3200 licensed childcare providers in Indiana as members that we can be very powerful. He is certain that benefits, grants, and supporting interest in our group will follow.
In setting up the Indiana Childcare Association Mr. Johnson presented paperwork forms for the group to use to help in developing the Articles of Incorporation. This includes a Mission Statement, Goals, Board Membership, Steering Committees, Membership, dues, elections, Duties of Officers, etc. In order to oversee this process, Mr. Johnson suggested that an Interim Board be installed for a short period of time, with elections to be held after this. He described some of the necessary traits desired for the Board participation. This included: 1. What responsibilities are required. 2. Determining the importance of why you serve. 3. The dedication required in making hard decisions for the whole group. 4. Knowing opinions are important, but that everyone will not agree. 5. Be prepared to take strategic plans of actions.
Interim Board: With this in mind, Mr. Johnson announced an Interim Board, with suggestions from the group to include childcare providers from different areas of Indiana and other associations or groups. They are as follows: Mr. Mike Kelley: Elkhart County Daycare Association (ECDCA) Ms. Donna Mosco: Kosciusko Independent Daycare Services (K.I.D.S. Association) Mrs. Monica Boyer: Fellowship of Christian Daycares Mrs. Gloria Simpson: Newton / Jasper County Childcare Mrs. Ann Stefaniak: St. Joseph County Provider’s Association Ms. Cathy L. Northrup: Child and Adult Care Food Program Mrs. Penny Johnson: St. Joseph County Provider’s Association Mrs. Nancy Hotz: Jasper, Indiana Mrs. Kimberly Armstrong: Board for Coordination: Brownsburg, Indiana
The newly chosen Interim Board determined that they would hold positions for six (6) months, with elections for a permanent Board and Officers to be in June 2005. He also suggested that others who may be interested in helping could be participants in an Advisory Board (8) and Steering Committee (8-9). These persons would have to be active members of the State Association, who know the feel of the groups that they represent, and have a connection with childcare issues. There will be nomination forms available as soon as the Interim Board has time to develop membership and position responsibilities.
It was decided that the Interim Board meet once a month, on the 3rd. Saturday in various areas of Indiana. It was suggested that the President of the Association remain for 1 year after June 2005 to maintain continuity of the agenda, mission, and goals of the Association. Thereafter the President would be elected the following year. The purpose of this will also allow elections to be held where all officers will not be going out of office at once. The President will not have a vote on the Board decisions, except to break a tie on any issue. Unanimously carried.
NEXT MEETING: January 15th. Location to be determined
Spokesperson: Mr. Johnson asked that we consider someone in position to be the Association’s Spokesperson. This person would need to be available to handle what is to be released to the media, make presentations to others seeking information about the Association, etc. They must be able and willing to act and speak professionally, so to enhance the image of the State Association. This person will be determined at another time, when the Interim Board has time to solicit nominations and develop a job description.
MISSION STATEMENT: The Interim Board worked on a Mission Statement for the Association and has determined the following:
To meet the goals of ICA (Indiana Childcare Association, Inc.) childcare providers will unite in advocacy to protect the rights of the childcare provider, parents, and the children in a childcare environment. GOALS: 1. Unite childcare Providers in the state of Indiana. 2. Protect the health and safety of children. 3. To gain respect for licensed childcare providers. 4. Stay abreast of the ongoing rules and regulations for childcare in Indiana. 5. Carry the voice of childcare providers and families to our legislators. 6. Provide educational opportunities for childcare providers. 7. Recruit childcare providers. 8. Mentor childcare providers to become licensed.
Meeting Issues: Mr. Johnson suggested that there are several meeting opportunities. A Board of Directors meeting; a full Board with the Steering Committee; just the Steering Committee, and open membership meetings for paying and non-paying members. Voting would be possible for members only. There may be instances where absentee voting would be required, and would be determined by the Association by-laws.
Officers: Nominations for officers were as follows, and were unanimously carried: President: Monica Boyer Vice President: Ann Stefaniak Secretary: Cathy L. Northrup Treasurer: Penny Johnson Membership Coordinator: Gloria Simpson Publicity Coordinator: Donna Mosco Job descriptions will be coming during future meetings.
Financial Accountability: The Interim Board determined the following guidelines: Unanimously carried. 1. Penny would seek a “P.O. Box forwarding,” out of Indianapolis. This would give the Association a state address that would not change when officers were changed. 2. Penny would check into a banking institution that is all over Indiana where following Treasurers could obtain and maintain a local checking account for the Association. 3. A signature card would be made available for all Interim Board members to sign. This would be to protect the Association, and to allow the Treasurer to obtain a second signature for all financial occurrences. Postings: The Interim Board determined that meeting information could be placed on the Indiana Childcare web site, and that an announcement could be placed on the IndianaFCCassociation Yahoo site to “go to the indianachildcare.com web site” to find the information. Monica was to post it as soon as possible. Mr. Johnson said he would set up the indianachildcare.com site so that anyone could E-mail the Board by just typing in “board @ indianachildcare.com. The posting of minutes would be for members only.
Forms: 1. Membership forms: Mr. Johnson said he would E-mail some membership forms as suggestions to Cathy. She said she would work on this and E-mail a copy to Steve and the Board for approval. 2. Each Interim Board member is to take home the worksheet provided by Mr. Johnson to work on ideas for other portions of the Articles to be determined at future meetings. 3. Officer Job descriptions, membership forms, etc. to be determined.
Membership: Membership for the state association is as follows: 1. One time initiation fee for membership: $100 to be wavered for three (3) months, or longer to be determined by the Board. 2. $55.00 per-year / or $5.00 per-month. 3. Open to anyone who is involved in childcare. Levels of membership for benefits: 1. Licensed childcare providers. 2. Paid members. 3. Umbrella of employees: to be determined. 4. Spouses: to be determined.
NEXT MEETING: January 15, 2005, place to be determined.
Meeting was adjourned.
In attendance: Mr. Steve Johnson, Penny Johnson, Ann Stefanik, Donna Mosco, Monica Boyer, Gloria Simpson, Cathy L. Northrup.
Secretary: Cathy L. Northrup |
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